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MyPeopleDoc is an HR digital safe that allows employees to receive and store pay slips, contracts, and certificates in a secure personal space, accessible online 24/7. Originally published by PeopleDoc – now integrated into UKG HR Service Delivery –, the solution has established itself as a benchmark for HR document digitization in France. For an employee, access is free and lifelong; for the company, MyPeopleDoc is part of a broader HR service management platform.
MyPeopleDoc in brief: role, context, and rating
MyPeopleDoc refers to the employee portal and the associated safe, while PeopleDoc refers to the complete HR service management platform, now marketed under the brand UKG HR Service Delivery. In practice, the employer sends documents (pay slips, contracts, amendments, certificates) to the platform, which automatically distributes them into each employee’s safe. The employee is invited by email, creates an account, and then accesses their documents via the web or a mobile app.
For companies, PeopleDoc/UKG positions itself as a component of HR service delivery: document management, request portal, HR knowledge base, support cases, SLA tracking, and workflow automation (onboarding, transfers, departures). The former brand PeopleDoc still persists widely in user vocabulary, which explains why searches for “mypeopledoc” and “peopledoc” remain very frequent in 2025.
| Criterion | What MyPeopleDoc / PeopleDoc offers |
|---|---|
| Type | HR digital safe and cloud HR service platform |
| Audience | Employees, HR teams, payroll, CFO, IT department |
| Editorial rating | About 8.8/10 balancing features / security / UX |
| Recommended for | SMEs, mid-sized companies, large groups with multi-site or multi-country presence |
| Alternatives | Other HR digital safes integrated with HRIS or payroll |
Strengths and limitations of MyPeopleDoc
MyPeopleDoc helped popularize the digitized pay slip in France by combining security, traceability, and lifelong access for employees. Recent market studies show that the use of digital safes for HR documents has grown significantly since 2023, driven both by legal obligations and employee expectations.
- Automated distribution: mass sending of pay slips and instant deposit into each employee’s safe.
- 10 GB space: generous storage for pay slips, contracts, and personal documents.
- Lifelong access: the employee retains their digital safe even after leaving the company.
- Complete HR traceability: timestamping of deposits, acknowledgments of receipt, and operation logs.
- HRIS integration: connectors with payroll, time management, existing HR workflows.
- Integrated employee portal: HR questions, knowledge base, customized forms.
- GDPR compliance: regulatory framework respected and recognized security certifications.
- Limitations: demanding configuration, essential change management, and costs borne by employers.
The main limitation is less about the tool itself and more about project management: without employee support, the first login can be difficult, and the promise of a “self-service” HR portal remains theoretical. Feedback also stresses the importance of document governance (nomenclatures, retention periods, access rules) to fully leverage HR document management.
MyPeopleDoc features for employees
For employees, MyPeopleDoc is presented as an electronic HR safe accessible via a browser or mobile app. Once the account is activated, the employee automatically receives their electronic pay slips and other HR documents, sorted by type and date. They can also upload their own files (statements, certificates, proofs) to centralize all their administrative papers.
- Automatic reception: each new digitized pay slip arrives directly in the safe.
- Folder organization: contracts, amendments, certificates, and personal documents separated.
- Advanced search: filters by date, document type, or employer name.
- Simple download: export documents in a few clicks for bank files or leases.
- Secure sharing: temporary link or local download to send proof.
- Mobile accessibility: consultation from smartphones, useful for mobile employees.
One often highlighted advantage is that the space remains free and accessible for life for the employee, even in case of employer change. Documents linked to a company remain clearly identified, facilitating procedures in case of audits or certificate requests years after departure.
Recent guides also emphasize the educational aspect: first login tutorials, clear activation emails, and payroll support ease adoption of the employee portal. Employees less comfortable with digital tools benefit from in-person support during the first login, especially at production sites or healthcare facilities.
PeopleDoc / UKG HR Service Delivery for HR teams
For HR services, PeopleDoc – now integrated into UKG HR Service Delivery – goes far beyond simple pay slip deposits. The platform centralizes employee files, automates workflows, and provides a complete HR helpdesk: request portal, knowledge base, ticket routing, service level tracking.
| HR Use | Examples with PeopleDoc / UKG HRSD | Main Benefits |
|---|---|---|
| HR document management | Electronic employee file, retention rules, advanced search | Reduced filing, faster compliance and audits |
| Employee portal | FAQ, forms, request tracking, notifications | Reduced emails, better visibility for employees |
| HR workflows | Onboarding, internal mobility, departures, update campaigns | Standardized and traceable processes between HR, managers, and payroll |
| Reporting | Workload indicators, SLA, request volumes by topic | Management of HR service quality and team sizing |
Available integrations with HRIS such as SAP SuccessFactors or Workday, as well as payroll solutions, help limit double entries and automatically feed the HR digital safe from existing systems. Standard connectors and documented APIs facilitate these scenarios while maintaining centralized document and rights governance.
Most organizations that succeed with their HR digital safe project combine document centralization, request portal, and workflow automation. Market studies show these projects reduce time spent finding documents and answering repetitive employee questions by 20 to 40%. ite>HR digitization barometers 2023-2025, France
Logging in and daily use of MyPeopleDoc
Creating your MyPeopleDoc account
Account creation usually starts from a invitation sent by the employer: an email or letter contains an activation link and sometimes an identification code. The employee enters their personal email address, chooses a strong password, accepts the terms of use, then confirms registration via a validation link. Some companies activate two-factor authentication to enhance security for employee portal access.
Logging into the MyPeopleDoc employee portal
Access is typically via the public URL www.mypeopledoc.com or a link provided by the employer. The employee enters their username (often the email chosen at activation) and password, then possibly a validation code received by SMS or email. The interface then allows navigation between the “Documents” tab, a possible “HR Portal,” and account settings (contact info, notifications, security).
- Classic login: username, password, and authentication code if enabled.
- Mobile access: MyPeopleDoc app on smartphones depending on deployment.
- Email notifications: alerts for each new document or HR message.
- Preferences: option to adjust language, alerts, and personal data.
What to do if login credentials are lost?
If the password is forgotten, a “forgot password” link restarts the reset process. If the employee no longer has access to the associated email or never activated the account, the procedure goes through the company’s HR or payroll service, which can resend a new invitation. Several practical guides remind that this step is common, especially during initial waves of digital safe deployment, and it is best to provide dedicated support or tutorials.
To limit lockouts, cybersecurity agencies recommend combining strong passwords, two-factor authentication, and regular user awareness. Risks linked to weak or reused passwords between personal and professional email remain a primary attack vector. ite>ANSSI, IT hygiene guide, 2017; CNIL, personal data security guide, 2024
Security, GDPR, and compliance of the digital safe
An HR digital safe manages particularly sensitive data: identity, compensation, career, social information. Publishers like MyPeopleDoc emphasize a high level of security: data encryption (AES-256 type), TLS protocols for exchanges, certified data centers, strict access controls, and regular audits.
These measures fit within a well-defined regulatory framework. The CNIL reminds that digital safe services must guarantee data integrity, availability, and confidentiality, and that the provider must not access the safe’s content without the user’s explicit consent. ANSSI offers a national certification framework for these services, along with technical recommendations on encryption and backup.
The CNIL considers that a digital safe intended for individuals – as is the case for employees – must constitute a storage space whose access is limited to the user and designated persons. Data must be encrypted at all stages: transfer, storage, backup. ite>CNIL, recommendations on digital safes, 2013-2020
On the usage side, recent barometers indicate that 69% of employees using an HR digital safe express confidence in the security of their HR documents, with particularly strong adoption in large companies and mid-sized firms. This trust relies as much on technology as on education: transparency on processing, clear information on retention periods, reminders of rights (access, correction, objection).
MyPeopleDoc & PeopleDoc pricing: how is it calculated?
For employees, access to the MyPeopleDoc portal and 10 GB of storage remains free, including after the end of the employment contract. On the employer side, MyPeopleDoc/PeopleDoc follows a SaaS license logic: initial implementation costs, annual subscription based on the number of employee files, possibly options for onboarding, case management, or advanced connectors. Publishers rarely disclose detailed public pricing, preferring a case-by-case approach.
| Profile | Typical cost structure | Budget watch points |
|---|---|---|
| SME (50–250 employees) | HR safe package + payroll distribution, possibly simple portal | Estimate document volume and support needs carefully |
| Mid-sized company (250–5000 employees) | Complete PeopleDoc platform with portal, workflows, and HRIS integrations | Plan project budget (integration, change management, training) |
| Large group | Multi-country deployment, shared service center, multiple connectors | Consider recurring governance and regulatory update costs |
To estimate the budget, many companies reason in terms of total cost of ownership over 3 to 5 years: project costs, licenses, maintenance, but also expected savings (printing, postal mail, physical archiving, HR time). Some studies indicate that ROI on digitized pay slip projects often ranges between 18 and 36 months, depending on employee volume and automation level.
Methodology and advice for choosing this type of solution
To compare MyPeopleDoc/PeopleDoc with other HR digital safes, HR and IT departments generally rely on an analysis grid covering at least five areas: security, employee experience, functional richness, HRIS integration, and overall cost. Information mainly comes from vendor documentation, integrators, and client feedback published between 2023 and 2025.
- Security & compliance: certifications, data location, documented GDPR compliance.
- Employee experience: ease of employee portal activation, mobile, accessibility, clarity of notifications.
- HR features: portal, knowledge base, case management, reporting.
- HRIS integration: standard connectors, APIs, identity and role management.
- Support: project support, training, user community, and documentation.
- Scalability: ability to follow growth, mergers, and new scopes.
A pragmatic approach is to launch a pilot on a limited scope: a subsidiary, a business unit, or a country. This pilot validates the quality of the HR digital safe experience, adjusts document governance, and measures gains (processing time, print reduction, fewer recurring requests). User feedback collected at this stage should feed the 12-24 month extension roadmap.
HR digital safe solutions like MyPeopleDoc are part of a broader digital transformation movement. Their success depends as much on technology quality as on the involvement of managers and HR teams, who become ambassadors of the portal to employees. ite>UKG HR Service Delivery studies and client testimonials, 2018-2025
MyPeopleDoc / PeopleDoc 2025 FAQ
Are MyPeopleDoc and PeopleDoc the same thing?
MyPeopleDoc mainly refers to the HR digital safe and the employee portal. PeopleDoc was the name of the publisher and HR service platform before its integration into the UKG group. Today, the technology is marketed under the brand UKG HR Service Delivery, but the term “PeopleDoc” remains widely used by users and in documentation.
Is MyPeopleDoc really free for employees?
Yes. Access to the MyPeopleDoc portal and the digital safe remains free for employees, with about 10 GB of storage and lifelong access, including after contract termination or employer change. Costs are borne by the company subscribing to the solution from the publisher or integrator.
How do I log into my MyPeopleDoc account?
Login is usually via www.mypeopledoc.com or a link provided by the employer. After initial account activation (from an invitation), you use the chosen email as username and a password. Depending on settings, two-factor authentication may be required. If in doubt, the help portal or your company’s HR service remains the contact point.
What if I lost my password or changed my email?
If you forget your password, use the “forgot password” link on the login page. If you no longer have access to the associated email or never activated your account, the most effective is to contact HR or payroll, who can resend an invitation or initiate an address change procedure.
Does MyPeopleDoc comply with GDPR?
MyPeopleDoc complies with GDPR and CNIL recommendations regarding digital safes. Data is hosted in secure infrastructures, encrypted during transfers and at rest, and subject to retention rules defined with the employer. The employee retains rights of access, correction, and in some cases, objection or processing limitation.
Do electronic pay slips have the same value as paper?
Yes, provided the solution meets the requirements of the Labor Code and CNIL recommendations for digitized pay slips. The electronic pay slip has the same probative value as paper, provided it is made available under adequate security and availability conditions and the employee has been informed. Safes like MyPeopleDoc precisely meet this objective.
Can a company impose MyPeopleDoc on its employees?
Digitization of pay slips follows a specific framework. In practice, many companies obtain explicit employee consent before switching pay slips to an HR digital safe, or offer an opt-out right. Exact terms must be verified with the collective agreement, legal department, and up-to-date CNIL and Ministry of Labor documentation.
Is MyPeopleDoc suitable for very small businesses?
Technically yes, but the initial investment may be less suited to very small structures. Barometers show that very small businesses are still less equipped with digital safes than SMEs, mid-sized companies, or large groups. A very small business starting out might also consider safe offers provided by its payroll solution or more pooled operators before considering a platform as comprehensive as PeopleDoc/UKG.
What happens to PeopleDoc after its acquisition by UKG?
PeopleDoc was acquired by Ultimate Software in 2018, then integrated into the UKG group after the Kronos merger. The PeopleDoc brand is gradually replaced by UKG HR Service Delivery, but the technology continues to evolve under this new banner. For existing clients, this mainly means an expanded ecosystem (integrations, support, product innovations) rather than functional disruption.
How to prepare a tool change from another HR digital safe?
Changing tools requires anticipating document migration, access rights transfer, and communication to employees. Vendor guides recommend planning such migration over several months, starting with a precise inventory of volumes, retention periods, and indexing rules. It is also useful to plan a dual access period during which the old and new digital safes remain available in parallel.
What are the alternatives to MyPeopleDoc?
The French market includes several HR digital safes, offered by payroll publishers, banks, or archiving specialists. Main alternatives differ by functional depth (simple safe vs. full HR service delivery platform), HRIS integration, and price positioning. MyPeopleDoc/PeopleDoc remains one of the historical references, especially for organizations with a large employee volume and complex HR processes.
Next steps: deploying MyPeopleDoc in your company
Have you identified the benefits of the MyPeopleDoc digital safe for your organization? Here’s how to structure your HR digitization project:
- Assess your needs: number of employees, required HRIS integrations, project budget, implementation timeline.
- Test with a pilot: deploy on a site or department (duration: 4-8 weeks) to validate user experience.
- Plan full deployment: estimate ROI, train HR teams, prepare communication.
- Launch adoption: communicate to employees, provide dedicated support, measure initial gains.